b-Wize INVOICE is a complete processing chain for invoices that combines scanning of documents, extraction of information and automatic loading to the accounting system. The software is based on a world-exclusive combination of leading-edge technologies that guarantees both unrivalled processing speed and total quality of extracted information.

Benefits

• Increase productivity of finance departments
  97% of invoices are paper documents that require long and costly processing in several stages: Preparation, input, validation, archiving… Since invoices are scanned as soon as they are received, b-Wize INVOICE makes them available faster to employees and facilitates information flow in the company. b-Wize INVOICE replaces manual entry with automatic data extraction, thus considerably speeding up invoice processing. Some employees can thus be allocated to tasks that create more value for the company: managing special cases, negotiation with suppliers, etc.
• Optimize accounting management
  Pertinent financial and accounting management can only be achieved if up-to-date and reliable information is available. b-Wize INVOICE avoids errors due to manual entry and guarantees the quality of the extracted data due to its robust technologies. The b-Wize INVOICE software administration tools ensure invoices are tracked during each processing step. At the end of the processing chain, b-Wize INVOICE automatically loads the accounting system, ERP system and the various enterprise databases using the accounting information from the invoices. Supplier accounting is thus updated in real-time.
  

Features

• Automatically creates over 30,000 document templates per hour
• Scans over 5,000 invoices per hour, using any type of scanner
• Extracts information from over 3,000 invoices per hour
• Validation time of only 2 seconds per document, due to the validation interface's exceptional intuitiveness
• Character recognition rate of over 99% for typed documents and greater than 98% for handwritten documents.
  

How does b-Wize work?

During installation, the b-Wize INVOICE software analyzes the heterogeneous company invoice flow. It automatically builds a knowledge database which, during production, enables it to immediately identify scanned invoices.

Invoice header and footer
During production, images from scanned documents are automatically compared with the template database created by the software. The software extracts all useful information from each invoice it identifies.

When in doubt, the software notifies the operator who will validate or correct the information provided by the software.

Reading of tables and item rows
Reading of item rows is an important function for companies that want to load their ERP or accounting software. Modeling of the types of tables to be read and an entry mask enable automatic extraction of invoice data and handling of invoice exceptions.

Connectors and XML files
The data extracted by b-Wize INVOICE is sent to the information system, accounting software or the company's ERP system, after the output file format has been selected (XML, ASCII, etc.). Invoice images can be archived (in color or black and white) and exported to a third-party EDM system or workflow.

SAP certification
SWT's b-Wize INVOICE product is certified for a SAP R/3 4.6c platform. The solution is compatible with the existing 4.6d and 4.7 Enterprise Release versions, and has been confirmed compatible with the next two versions to be released.
The part of SAP supported is mySAP Financials with the module MM (Materials Management) and sub-module IV (INVOICE Verification). The interface is based on the RFC (remote function calls) library and the use of the BAPI (Business Application Program Interfaces) methods designed for this.

b-Wize INVOICE can thus scan a supplier invoice, extract the header, footer and item row information and then send this data to a SAP server. The server verifies the key invoice data, such as the order number (PO_NUMBER), the supplier code (COMP_CODE), etc., before accepting it and setting it to the "PARKED" position. Depending on the SAP server settings, the invoice is then either automatically set to the next status, "POSTED", or is first validated by an accountant. The interface also handles return messages from the SAP server, in order to provide feedback to users.

ASP-One partnership
In order to provide a global answer to companies' needs, SWT and ASP-One decided to propose a unique solution for managing paper and electronic invoices. Both partners thus hope to win over customers who until now saw the heterogeneous nature of formats and media as an obstacle. "The aim is to encourage companies to develop electronic invoicing, while ensuring processing of paper invoices, which will continue to be the main format over the next few years", explained Rémi Coulon, Business Development Manager for ASP-One. b-Wize INVOICE automatically processes all paper invoices, the Invoice Manager solution proposed by ASP-One ensures collection and standardized presentation of electronic invoices, handling the constraints of heterogeneous message formats, networks, multiple communication protocols and secure communication.

FileNet interface
SWT has formed an alliance with FileNet, a leading publisher on the enterprise content and process management market, to offer a complete solution for invoice processing and validation. Objectives of the partnership: Provide an automatic invoice management solution that halves the processing time compared with manual processing.

This scaleable, easy-to-implement solution is based on SWT's b-Wize INVOICE software and FileNet's Acenza Payables software. Invoices are scanned by b-Wize INVOICE, which then automatically extracts the useful information. The data and images are transferred, via a certified connector, to Acenza Payables, which handles the validation process and transfer of data to the accounting system.

Optika connector
SWT has developed a connector that enables b-Wize INVOICE to interface with the Acorde Payables software by Optika. By handling the entire process of scanning, validation and payment of invoices, this complete solution contributes to reducing the costs associated with invoice processing.

Interfacing with accounting software and ERP solutions
b-Wize INVOICE can be interfaced with the main accounting and ERP software on the market: Oracle, Sage, Baan, Peoplesoft, CCMX, Cegid, JD Edwards, Qualiac, etc